Privacy Policy
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Introduction

We are committed to protecting your personal data. This privacy notice describes why and how we collect and use personal data and provides information about your rights. It applies to personal data provided to us, both by individuals themselves or by third parties.

Who we are

NHS Central and South Genomics is one of seven regional services responsible for providing genomic and genetic testing as part of the Genomic Medicine Service in the NHS. Partner trusts for NHS Central and South Genomics (Central and South Genomics Medicine Service Alliance and Central and South Genomics Laboratory Hub) are University Hospitals Birmingham NHS Foundation Trust, Birmingham Women’s and Children’s NHS Foundation Trust, Oxford University Hospitals NHS Foundation Trust, Salisbury NHS Foundation Trust, and University Hospitals Southampton NHS Foundation Trust.

What personal data we collect

We may collect certain information or data about you in various ways.  The main circumstances we do so are below;

  • When you submit enquiries, leave a comment, sign up for email newsletters, or book a place at one of our events we may collect your name, email address, telephone number and other information.
  • When you use our website we will collect:
    • Your IP address, and details of web browser and which version of it you used
    • Information on how you use our website, using cookies, that will help us improve the website
    • Details of transactions you carry out through our website including training and events
    • When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address.
  • When you participate in any of our projects or programmes we may collect your name, contact and other details.
  • When you attend a course or conference we may collect images of you in films or photographs or, in respect of contributions you may make, audio recording. We make delegates aware of this in advance, through an additional notice which outlines opt-out procedures.
  • When you contact us directly, we may keep a record of that correspondence.

How we use your personal information

We may use your personal information:

  • To provide you with information, products or services that you request from us, or to process your booking in relation to an event or course we are organising
  • To make you aware of related opportunities (but only with your consent where required)
  • To notify you of any changes to our information
  • To assist with any contractual obligations between us
  • To administer a project or programme you participate in
  • To administer any courses or awards that you participate in
  • To provide a record of, or to promote and market a course, conference or award using images and film taken on the day.
  • Conduct surveys and process your response to any survey you participate in for research, evaluation and statistical purpose
  • To communicate with you regarding our aims and activities

Special categories data

We do not collect any special categories data through your use of our website. There may be additional services on our website which may collect special categories data, and where this is the case a separate privacy notice will be provided detailing what information is collected and why. Please ensure that you review these notices at the time.

The basis for processing your personal information

Data protection legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a “legal basis” for the processing. These bases are explained below.

  • Consent: When you have given us your consent to process your personal data.
  • Legitimate interests: The processing of your personal data may be necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or by fundamental rights and freedoms which require protection of personal data.

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